Whether you manage a rental yourself or engage an agent, a few basic processes deserve careful attention. These four common gaps can make a tenancy harder to manage.
1. Arranging access without checking the rules
Use the correct purpose, notice and other requirements for each visit. A scheduled routine inspection does not create unrestricted access. Keep a record of the notice and arrangements.
2. Using an unsuitable agreement
Use the current NSW framework and check any additional terms. Clarify the rent, parties and arrangements before signing. A property manager can assist with administration; unusual legal questions may need separate advice.
3. Treating the condition report as optional
The landlord or agent must complete the report and provide it with the tenancy documents under NSW requirements. Give an accurate record of existing condition. Photographs can support the report, but neither the report nor a photograph guarantees recovery of a disputed cost.
4. Losing track of repairs and records
Keep repair reports, responses, approvals and invoices together. Have a process for urgent issues as well as routine work. Follow through on outstanding matters rather than relying only on the next inspection.
Sources and current guidance
- NSW Government — rental access and entry
- NSW Government — condition reports
- NSW Government — tenancy agreements
- NSW Government — rental repairs
Guidance reviewed 3 October 2026. Check the linked official information for your circumstances.
